The full tour
Every module of the operating system, in one page — from the portal your buyers see to the pricing engine running underneath.
Portal & Linesheets
One link · access-gated
Collections, lookbooks, craft, press and terms — one tokenised link a buyer can open on a phone. Prices unlock only after the brand approves access.
Linesheet → order
Buyers pick quantities straight on the linesheet and submit. The brand receives a clean order — no spreadsheet round-trips, no retyping.
Group products by season or story — AW26, Icons, Collabs — each with its own page on the portal.
Personal portal links identify each buyer — no password, browsing tracked from the first visit.
Wholesale prices stay private until the brand (or Kapsul) approves a store's request.
In stock, made-to-order or pre-order — with lead times and expected ship dates buyers can see.
Category and subcategory per product — they surface as tags on your marketplace card automatically.
Buyers favourite products; brands see what's resonating before an order even lands.
Orders & Payments
Order status flow
From new order to confirmed to paid — both sides see where things stand. Won and lost outcomes feed your sales analytics automatically.
Documents & schedule
Documents generated from orders, a payment schedule that shows what's due and when — the Finance view your accountant will thank you for.
Each store sets preferred terms once (Net 15/30/60) — visible to every brand it works with.
Linesheet views → submissions → won orders, with values — see where deals stall.
Payments logged against invoices, with running balances per account.
Past selections are reusable — a bestseller reorder takes minutes, not email threads.
Minimum units per product; the linesheet enforces them at selection time.
Stated per store and per brand, so shipping expectations are set before the first order.
FX Pricing
Automatic conversion
The catalogue lives in yen. Foreign prices are built on frozen spot rates with a safety cushion — a coat never silently changes price mid-season.
Per-market override
Pin an exact price per currency for key markets, let FX handle the rest. Wholesale and RRP, per product, per market.
Currency rates refresh automatically — conversions never rely on a stale number.
Cost price feeds margin analytics for the brand only — buyers never see it.
Thin markups get flagged — or marked intentional — so pricing mistakes surface early.
Benchmark your EU retail prices against reference brands, tier by tier.
An order keeps the rate it was placed at — its yen value never drifts afterwards.
Recommended retail alongside wholesale, converted consistently across currencies.
Commercial
Store fiche · Discover
Hundreds of stores worldwide with fiches: categories, styles, terms, locations, live Instagram preview — and the brands they already gravitate around.
Prospection pipeline
Pre-written outreach with your portal link built in, and a pipeline that remembers who you contacted. No time? Our studio prospects for you.
Import the wholesale clients you already have — you keep the relationship and the margin.
Facts, conversations and derived next actions per store — a CRM that fills itself.
Connection and access requests in one place — approve, decline or reply.
Per-buyer conversations tied to the account, not lost in someone's personal inbox.
Stores are matched on categories, styles and price band — the right brands surface first.
A store interested in a non-partner brand? Our Tokyo team makes the introduction.
Awareness
Campaign → buyer feed
Publish editorial content — imagery, film, a call to action. It lands on your profile and in the feed of every buyer who follows you.
Profile score
Completeness and quality checks with concrete fixes, like an ads manager for your wholesale profile. Not relevant to you? Mark it — never penalised.
Magazine features and articles, displayed on your portal's proof section.
Trade shows, pop-ups, showroom dates — buyers see where to meet you next.
Track your awareness metrics season over season, in one chart.
Following + discovery feed on the retailer side — your campaigns work while you sleep.
Store and brand fiches show live Instagram stats — no manual upkeep.
Referral links and codes on your own DTC store — the B2C side of the same system.
CSR & Traceability
Product passport
Production sites and materials linked per product — the provenance chain your buyers can follow, from fibre to finished piece.
Brand story
Your sustainability story isn't a compliance page — it's editorial content on your portal, backed by the traceability data underneath.
Ateliers, mills and workshops with locations, photos and history.
Fibres and components with their origins, reusable across products.
Each product carries its own chain — sites and materials in order.
Provenance structured today, so the coming EU passport rules mean an extension — not a rebuild.
Fabric content and care shown on the linesheet and portal.
Every step tied to a named atelier and its city — declared by the brand, not a blank label.
Analytics
Overview
Visits, sessions, buyers reached, orders and confirmed value — the numbers that matter, refreshed as buyers browse.
Product performance
| Product | Seen by | Wishlists | Units |
|---|---|---|---|
| Kimono coat — wool | 214 | 38 | 64 |
| Sashiko jacket | 187 | 29 | 48 |
| Raw denim — 14oz | 142 | 18 | 32 |
Who saw each product, who wishlisted it, how many units were requested — plan production on signal, not gut feeling.
Every portal visit is an event — sessions and buyers identified via their personal links.
Profile visits per month, so you see the effect of campaigns and fairs.
The profile score doubles as a to-do list — each gap has a points value.
Won and lost order values roll up into your Sales view automatically.
See how many buyers each campaign reached through the feed.
Your biggest stores by confirmed value — know who to call first.
Discover & Match
Ranked for your store
Tell us what you sell, your styles and your typical price per product — the grid re-ranks around your shelf, and brands you already stock are flagged.
Not on Kapsul yet
A curated index of Japanese brands beyond our partners. One click and our Tokyo team contacts them, introduces you and brings back their catalogue.
Browsing, connecting, messaging and ordering cost your store nothing. Ever.
Kapsul partner brands are onboarded and vetted — catalogue, pricing and terms ready.
Set your typical retail price range once — brands whose catalogue fits rank higher.
Brand cards show what a label actually makes right now, derived from its live catalogue.
Brand and store fiches carry live Instagram stats — context without leaving the page.
Campaigns, new collections and events from brands you follow, between buying trips.
Ordering
Select & submit
Wholesale and RRP in €, $ or £ once your access is approved. Submit a selection, follow it from confirmed to shipped — and reorder in clicks.
One store, whole team
Your store is the account; each buyer keeps their own login, conversations and favorites. Payment terms are set once and apply across every brand.
Request once per brand — approved access unlocks the full linesheet.
Net 15/30/60 preferences stored on the store, visible to every brand.
Conversations stay with the person and the account — nothing lost in inboxes.
Wishlists are store-wide — your team builds one selection together.
Saved delivery addresses — pick one at checkout instead of retyping.
Minimums are visible while you select, not discovered at submit.